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HELSINKI COMMISSION Baltic Marine Environment Protection Commission 25th Meeting Helsinki, Finland, 2-3 March 2004

HELCOM 25/2004

Agenda Item 8.2 Document code: Date: Submitted by:

Budget for the fiscal year 2004/2005 8.2/1 21.1.2004 Executive Secretary

DRAFT BUDGET FOR FINANCIAL PERIOD 1 JULY 2004 TO 30 JUNE 2005 AND BUDGET ESTIMATE FOR 2005-2006 The expenditures (Attachment 1) in Chapters 1, 3, 7, and 11 are based on requests from the groups and on existing contracts. Chapter 2 covers the salaries of the staff as well as takes onboard other staff costs (Chapter 2.3 Remunerations) including the anticipated changes in P-staff. Chapters 4, 5, 6, 8, and 9 are based on previous years' experience and existing contracts, taking onboard the everyday administrative and operational costs. The decrease to one fifth in Chapter 10 is based on the fact that four out of the five countries whose participation in meetings under the HELCOM umbrella has been financially supported will be joining the EU. There are altogether EUR 70 000 (cf. chapters 3.3 and 11.17) which are not bound by any contracts, thus leaving some manoeuvring space for the Heads of Delegation and the Executive Secretary to support successful implementation of the working programmes. Attachment 2 shows the status and budget development of data handling and consultant services (Chapter 3 of the Budget) and of projects (Chapter 11 of the Budget) under the HELCOM umbrella. Attachment 3 contains the income part for 2004-2005 as well as the estimate for 2005-2006. In the draft for the period 1 July 2004 to 30 June 2005 the total of the budget and, consequently, the contributions by the Contracting Parties are somewhat decreased from last years well as from the 3-year budget estimate presented to HOD 9/2002. The calculation method as well as the percentages of the national contributions is also shown in this attachment. The 3-year comparison of budget development (Attachment 4) gives the figures of this draft budget for 2004/05, the adopted budget for the present year as well as the budget and actual figures for 2002/03. The Meeting is invited to consider and adopt the budget for 2004-2005 as well as to endorse the draft budget estimate for 2005-2006.

Note by Secretariat: FOR REASONS OF ECONOMY, THE DELEGATES ARE KINDLY REQUESTED TO BRING THEIR OWN COPIES OF THE DOCUMENTS TO THE MEETING Ritva Kostakow-K?mpe

Page 1 of 5

Attachment 1

B. EXPENDITURE (in EURO)
04-05 1. Meeting Expenses 2. Salaries 2.1 Full-time personnel 2.2 Part time personnel 2.3 Remunerations 3. Data handling and consultant services 3.1/1 COMBINE database 3.1/2 Environmental radioactivity database 3.1/3 Discharge radioactivity database 3.1/5 Evaluation of PLC WATER 3.1/6 Bibliography 3.1/7 Port Reception Facilities info system 3.2/1 Cooperation with ICES 3.2/2 EMEP Centers (PLC AIR) 3.3 Other expertise 4. Travels 5. Communications 6. Rent and maintenance of the Office 7. BSEP Publications and other information material 8. Material and equipment 9. Miscellaneous 10. Meeting support 11. Projects 11.6 QA of phytoplankton 11.14 SGQAB and SGQAC 11.15 Integrated information system 11.17 Other Projects 11.19 MORS-II & Quality Assurance 11.22 MON PRO 11.23 LAND/Haz.subst.data coll.strategy TOTAL EXPENDITURE 110,000.00 936,500.00 693,000.00 3,500.00 240,000.00 250,100.00 50,000.00 18,000.00 5,000.00 60,000.00 17,000.00 5,000.00 30,000.00 45,100.00 20,000.00 45,000.00 65,000.00 152,000.00 65,000.00 65,000.00 25,000.00 5,400.00 105,000.00 4,700.00 1,500.00 10,000.00 50,000.00 6,800.00 16,000.00 16,000.00 1,824,000.00

Attachment 2
3. Data handling and consultant services 3.1/1 COMBINE database 3.1/2 Environmental radioactivity database 3.1/3 Discharge radioactivity database 3.1/4 PITF activity inventory / Annual Report 3.1/5 Evaluation of PLC WATER 3.1/6 Bibliography 3.1/7 Port Reception Facilities info system 3.2/1 Cooperation with ICES 3.2/2 EMEP Centers (PLC AIR) 3.3 Other expertise Total 11. Projects 11.1 Early warning reporting system (BEWERS) 11.2 Database for alien species in BS 11.3 QA of Macrozoobenthos 11.4 Monitoring of radioactive substances 11.5 Common Baltic Sturgeon 11.6 QA of phytoplankton 11.7 Seals 11.8 4th Periodic Assessment 11.9 Environmental mapping 11.10 PITF Project on transport 11.11 PLC-4 11.12 Hazardous substances 11.13 BALTWET 11.14 SGQAB and SGQAC 11.15 Integrated information system 11.16 MINDEC 88 11.17 Other projects 11.17/1 Waterbird monitoring pilot phase 11.18 Oil spills risk assessment 11.19 MORS-II & QA project 11.20 Development of a common approach to ICZM 11.21 PITF/STRATEGY core team 11.22 MON PRO 11.23 LAND/Haz.subst.data coll.strategy Total 02/03 budget 03/04 budget 04/05 draft 48,770.00 48,770.00 50,000.00 16,820.00 16,820.00 18,000.00 4,250.00 4,210.00 5,000.00 16,850.00 17,000.00 84,100.00 42,050.00 60,000.00 16,820.00 16,820.00 17,000.00 5,050.00 5,050.00 5,000.00 21,870.00 28,400.00 30,000.00 54,320.00 45,100.00 45,100.00 20,000.00 20,000.00 20,000.00 288,850.00 244,220.00 250,100.00 02/03 budget 03/04 budget 04/05 draft 5,100.00 5,100.00 15,150.00 4,200.00 4,700.00 4,700.00 Remarks Present contract with ICES valid for 2001-2004 Present contract with SYKE valid for 2001-2004 Present contract with STUK valid for 2001-2004 void Present contract with SYKE valid for 2001-2004 Present contract with VTT valid for 2001-2004 system finalization 2003 - continuous updating needed requests by HABITAT and MONAS contract until 20 June 2005 non-earmarked funds

1,300.00

7,000.00 17,000.00 27,800.00 7,200.00 6,000.00 15,200.00 15,300.00

10,000.00 35,000.00 7,200.00 5,100.00 20,000.00

1,500.00 10,000.00 50,000.00

6,800.00

126,350.00

16,000.00 16,000.00 82,000.00 105,000.00

Remarks void void void void void project endorsed by HOD7/2002 LD 7 - runs until 04/05 void void void void void void void meeting support for RU participation home page etc. IT updates void non-earmarked funds HOD tacit accptnce May 02 - deayed will be finalized during 04/05 void HOD7/2002 LD 7 - runs until 04/05, replaces 11.4 void void HOD 13/2003, paragraph 3.3 (LD 5) Project proposal from LAND 8 to HOD 14

Attachment 3

HELSINKI COMMISSION Budget for the financial period 1 July 2004 - 30 June 2005 and budget estimate for 2005-2006 (in EURO)

A. INCOME 1. HQ Contribution by Finland 2. Contributions by CPs 2.1 Denmark 2.2 Estonia 2.3 European Community 2.4 Finland 2.5 Germany 2.6 Latvia 2.7 Lithuania 2.8 Poland 2.9 Russia 2.10 Sweden 3. Interest and other income 4. Transfer from Special Fund 5. Special contributions TOTAL INCOME

2004-2005 282,000.00

2005-2006 282,000.00

206,000.00 83,000.00 45,600.00 206,000.00 206,000.00 83,000.00 76,000.00 206,000.00 159,000.00 206,000.00 6,000.00 59,400.00

204,200.00 86,000.00 45,600.00 204,200.00 204,200.00 86,000.00 79,000.00 204,200.00 159,000.00 204,200.00 6,000.00 59,400.00

1,824,000.00

1,824,000.00

How to calculate national contribution shares: 6. TOTAL INCOME 1. HQ contribution by Finland 2.3 European Community 3. Interest and other income 4. Transfer from Special Fund 5. Special contributions total to be divided between countries 1,824,000.00 -282,000.00 -45,600.00 -6,000.00 -59,400.00 1,431,000.00 1,824,000.00 -282,000.00 -45,600.00 -6,000.00 -59,400.00 1,431,000.00

Estonian/Latvian contribution % Lithuanian contribution % Russian contribution (1/9 =11.11%) DK/FIN/GER/PL/SE %

5.8% 5.3% 11% 14.4%

6% 5.5% 11% 14.3%

Attachment 4

HELSINKI COMMISSION
3-year comparison of budget development 2004/2005 Draft EURO 282,000.00 206,000.00 83,000.00 45,600.00 206,000.00 206,000.00 83,000.00 76,000.00 206,000.00 159,000.00 206,000.00 6,000.00 59,400.00 1,824,000.00 2003/2004 Budget EURO 290,000.00 208,500.00 78,500.00 47,500.00 208,500.00 208,500.00 78,500.00 71,500.00 208,500.00 157,100.00 208,500.00 4,000.00 38,600.00 84,100.00 1,892,300.00 2002/2003 Actual EURO 290,000.00 210,000.00 79,000.00 46,600.00 210,000.00 210,000.00 79,000.00 72,000.00 210,000.00 160,000.00 210,000.00 16,859.56 45,650.00 253,941.66 2,093,051.22 2002/2003 Budget EURO 290,000.00 210,000.00 79,000.00 46,600.00 210,000.00 210,000.00 79,000.00 72,000.00 210,000.00 160,000.00 210,000.00 3,400.00 45,650.00 84,100.00 1,909,750.00

A. INCOME 1. HQ contribution by Finland 2. Contributions by CPs 2.1 Denmark 2.2 Estonia 2.3 European Community 2.4 Finland 2.5 Germany 2.6 Latvia 2.7 Lithuania 2.8 Poland 2.9 Russia 2.10 Sweden 3. Interest and other income 4. Transfer from Special Fund 5. Other contributions Total income B. EXPENDITURE 1. Meeting Expenses 2. Salaries 3. Data hndlng /consltnt svces 4. Travels 5. Communications 6. Rent and maintenance 7. Publications&other info.material 8. Material and equipment 9. Miscellaneous 10. Meeting support 11. Projects Total expenditure

110,000.00 936,500.00 250,100.00 45,000.00 65,000.00 152,000.00 65,000.00 65,000.00 25,000.00 5,400.00 105,000.00 1,824,000.00

120,000.00 977,500.00 244,220.00 45,000.00 68,000.00 152,000.00 83,000.00 70,000.00 25,280.00 25,300.00 82,000.00 1,892,300.00

112,734.87 909,694.43 251,950.00 41,818.05 63,537.38 146,713.70 183,057.55 61,292.10 16,801.11 20,176.69 100,694.23 1,908,470.11

108,000.00 972,090.00 288,850.00 42,000.00 67,300.00 151,400.00 56,260.00 62,250.00 25,250.00 25,250.00 111,100.00 1,909,750.00


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